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Executive Assistant (Part-time || Night Shift || Onsite)
MyPortal Virtual Professionals
Job Details:
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Part Time
On Site
Oakridge Business Park, A.S. Fortuna St., Banilad, Mandaue City Cebu
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Job Overview:
As an Executive Assistant within MyPortal, you will continue to play a pivotal role in supporting our esteemed client's team and ensuring the seamless operation of their organization, with a primary focus on client interaction. Your ongoing contributions will involve a wide range of tasks that leverage your exceptional administrative support, marketing and sales assistance, customer service, personal support, and general administration skills.
Key Responsibilities:
● Administrative and Financial Support:
o Maintain the client's executive team's calendars and appointments.
o Prepare and organize important documents, reports, and presentations.
o Continue assisting in organizing and coordinating meetings, both internal and external.
o Assist with bookkeeping tasks.
o Collect and organize all necessary MPA documents.
● CRM and Data Management:
○ Maintain and update contact information within the CRM system (Zoho).
○ Input data from Multi-Purchase Agreements (MPA) and other documents.
○ Generate and manage prospect lists using tools like ZoomInfo.
● Client Communication and Scheduling:
○ Conduct cold calls to schedule appointments with potential clients.
○ Contact Meta leads via phone, email, and text to book consultations.
○ Handle incoming office calls with professionalism and excellent communication skills.
○ Ensure customer inquiries and concerns are addressed promptly and professionally
Qualifications:
● Proven experience in your current role as an Executive Assistant or similar capacity.
● With at least 1 year of experience in Appointment Setting and Bookkeeping.
● Software Proficiency: Experience with CRM software, preferably Zoho or similar.
● Communication Skills: Strong written and verbal communication skills.
● Organizational Skills: Excellent time management and attention to detail.
● Technical Skills: Proficient in using various communication tools for calling, emailing, and texting.
● High level of confidentiality and discretion.
● Ability to thrive in a fast-paced, dynamic client environment
● Can work 4 hours/Day onsite
Work Schedule:
11:00 PM to 3:00 AM
Salary Range:
₱15,000.00
- ₱20,000.00
Perks and Benefits:
- Company events
- Free parking
- On-site parking
- Free snacks or meal
- 13th month salary
About MyPortal:
Many businesses fall flat due to the lack of a marketing plan. MyPortal™ is a full-service agency that helps businesses execute a marketing plan that will acquire more leads and revenue.
Mission: We help businesses remove the mystery out of marketing by implementing custom, high-impact strategies that build a better customer experience and ultimately enable higher profits and business growth.
Values: Boldly focused on customer service, we defy boundaries through reinvention and innovation. Quality comes first, we own the process, we are accountable, and have powerful spirits, helpful hearts, and fun-loving attitudes!
The MyPortal Promise:
- We connect businesses with their communities in meaningful ways, resulting in growth.
- We create industry-leading value through our marketing strategies and marketing education.
- We collaborate proactively with you, seeking new opportunities for growth and innovation, resulting in maximized efficiencies and higher profitability.
Our 5-STEP Hiring Process
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