MVP Careers
Urgently Hiring
Executive Assistant (Full-time || Night Shift || Onsite)
MyPortal Virtual Professionals
Job Details:
Here’s how the job details align with your profile
Full Time
On Site
Oakridge Business Park, A.S. Fortuna St., Banilad, Mandaue City Cebu
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Job Overview:
As an Executive Assistant within MyPortal, you will continue to play a pivotal role in supporting our esteemed client's team and ensuring the seamless operation of their organization, with a primary focus on client interaction. Your ongoing contributions will involve a wide range of tasks that leverage your exceptional administrative support, marketing and sales assistance, customer service, personal support, and general administration skills.
Key Responsibilities:
Email & Inbox Management
- Set up rules, filters, and folders in Gmail to maintain a clean inbox.
- Flag urgent items, draft responses for review, and prioritize communications.
Buyer Inquiry Management
- Respond promptly to inbound buyer and listing leads.
- Send NDA/buyer profile links and schedule introductory calls with the Executive..
- Confirm proof of funds (per process) before handing leads off to the Executive.
Outbound Cold Calling & Agent Onboarding
- Call vetted leads (buyers, business owners, referral partners).
- Use the provided scripts to introduce services and schedule appointments.
- Use the onboarding checklist to set up new agents.
- Order business cards, create email accounts, and set up access to tools (Zoho, Calendly, Dropbox, Canva, etc.).
CRM & Pipeline Support
- Maintain Zoho CRM with up to date leads, contacts, and deal statuses.
- Track missing seller documents and follow up as needed.
Administrative Tasks and Marketing Support
- Order office supplies
- Prepare packets (valuations, Q&A sheets, listing kits) from provided templates.
- Manage Dropbox folders for seller financial uploads.
- Post new listings online and on LinkedIn.
- Draft LinkedIn posts and graphics in Canva (agent introductions, milestones, deal closings).
Qualifications:
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
- Software Proficiency: Gmail, Zoho CRM, Calendly, Dropbox, and Canva.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to manage multiple priorities.
- Detail-oriented, proactive, and resourceful.
- Experience in real estate, sales, or client-facing industries is a plus.
Work Schedule:
9:00 PM to 6:00 AM
Salary Range:
₱30,000.00
- ₱40,000.00
Perks and Benefits:
- Company events
- Free parking
- On-site parking
- Free snacks or meal
- 13th month salary
About MyPortal:
Many businesses fall flat due to the lack of a marketing plan. MyPortal™ is a full-service agency that helps businesses execute a marketing plan that will acquire more leads and revenue.
Mission: We help businesses remove the mystery out of marketing by implementing custom, high-impact strategies that build a better customer experience and ultimately enable higher profits and business growth.
Values: Boldly focused on customer service, we defy boundaries through reinvention and innovation. Quality comes first, we own the process, we are accountable, and have powerful spirits, helpful hearts, and fun-loving attitudes!
The MyPortal Promise:
- We connect businesses with their communities in meaningful ways, resulting in growth.
- We create industry-leading value through our marketing strategies and marketing education.
- We collaborate proactively with you, seeking new opportunities for growth and innovation, resulting in maximized efficiencies and higher profitability.
Our 5-STEP Hiring Process
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